Using the Archives





Please note: When accessing materials, certain types of information may not be available because of restrictions that protect the privacy rights of individuals or organizations, legitimate proprietary rights of the Museum, or for other reasons. However, the bulk of the collection is unrestricted and will be made available to researchers on a fair and equitable basis.


Personal belongings such as coats, briefcases, handbags, etc. should not be placed on the research table; items used for research (i.e. pencils, paper, lap-top computers) are allowed.

Researchers will present a picture ID and fill out the Researcher Registration form (provided above) before accessing materials. This form includes an agreement to be signed that indicates that the researcher has read the Access Guidelines and a warning concerning copyright law. The Researcher Registration Form, along with a list of records pulled, will be kept on file by the Archivist.


In order to preserve the institutional memory of the Indianapolis Museum of Art at Newfields and provide it as a research resource for future generations, we ask that these procedures be observed to protect these unique materials:

  • Wash hands before handling materials.
  • No drinking or eating is allowed.
  • Use only pencil or laptops for taking notes.
  • No marks may be added or erased, and no tracing or rubbing is permitted.
  • Remove only one folder at a time from a box and maintain the original order of the folders in the box and materials in the folder. Tip: Keep the folder flat on the table top and turn the pages as if they were a book, the order will be maintained and unnecessary wear will be prevented.
  • Please do not rearrange or remove materials from folders for any reason. Notify the Archivist if anything appears to be out of order.
  • Collection materials are non-circulating and may not be removed from the reading room without authorization.


Copying and Publishing from the Indianapolis Museum of Art Archives