Copying and Publishing


Warning concerning copyright law: The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purposes other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

All photocopying or other method of reproduction must be approved by the archives staff and in some cases the materials may be too fragile, too large, or have other restrictions which may prevent copying. The IMA Archives at Newfields reserves the right to deny permission to copy collection materials at its discretion.

  • Supplying a copy is not an authorization to publish.
  • Permission to publish or reproduce in any form must be applied for separately. Please use the Reproduction Request Form.


Photocopies will be marked as “for research use only” and with the collection title and repository name, IMA Archives. The Reproduction Use Form listed above must be filled out and signed by the researcher.

  • Materials should be handled with care so as not to damage them.
  • No materials should be put through feeders on copiers but should be laid face down on the glass page by page.
  • Materials should not be pushed, folded, or otherwise forced to fit on the copier.
  • Photocopies should not be further reproduced or published.


Researchers may take digital photographs of IMA Archives at Newfields materials for study purposes only, and as allowed by the archives, based on the physical condition of the materials, copyright law, donor restrictions, and reading room rules. Before taking digital images, researchers must fill out the Digital Camera Use Form.


If researchers do not have a digital camera but would like digital files of archives materials, the archives can create low-res pdf digital reproductions for a fee. The images will be marked as “for research use only” and with the collection title and repository name, IMA Archives at Newfields. These will not be publication quality images. A Reproduction Request Form (provided below) must be filled out and signed by the researcher to initiate the digital reproductions process, whether for low-res research copies or for publication-quality images.


The Museum owns the copyright to archival materials produced by the staff of the institution.

In the case of third-party correspondence and manuscript collections, the Museum often has property right, not copyright, to letters, photographs, sound recordings, and other materials.

  • Authorization to publish or quote from manuscripts must be sought from the Archives and the owner of the copyright (or the heirs, estate, or literary executor).
  • It is the responsibility of researchers to obtain permission from all copyright holders before publication.
  • Miller House and Garden Collection: There may be multiple rights holders for the various materials in the collection including but not limited to: Eero Saarinen, Alexander Girard, Dan Urban Kiley, Irwin Management, Cummins, Inc., members of the Miller Family, Kevin Roche, and Herman Miller.
  • Clearing copyright permissions and/or making a fair use determination is up to the individual(s) requesting to use the material(s). The Archives, Indianapolis Museum of Art at Newfields does not provide legal advice and cannot make these determinations on behalf of requesters.


A Reproduction Request Form must be filled out for each use request. The use agreement fees outlined in the Reproduction Fee Schedule are payable to the Indianapolis Museum of Art at Newfields for permission to publish materials owned by the Museum.

The granting of permission to use material for publication does not absolve the publisher from securing permission from the copyright owners and payment of such additional fees as the copyright owners may require if the Indianapolis Museum of Art does not own the copyright or if the material is not in the public domain. The IMA Archives at Newfields may require proof of copyright permissions in advance of providing or agreeing to use of reproductions. Users assume responsibility for questions of copyright and invasion of privacy that may arise from publication of the Indianapolis Museum of Art Archives materials.


Archives Reproduction Request Form
Please provide as much detail as possible to assist in processing your request. Use this form to specify what kind(s) of document scan(s) and/or photograph(s), reproduction rights, and fees (if applicable) you are requesting. Image requests must be submitted four to six weeks prior to the date the material(s) are needed to ensure adequate processing time.

For images of art in the permanent collection, please follow the directions found on the Image Licensing page.

1. Contact Information
2. Requested Image(s)
Please provide the collection name and number as well as the box and folder information and description for physical prints, or the identifier for digital collection images. e.g. digital image: Miller House and Garden Collection (M003) MHG_IIIb_FF054_004 (identifier for this image print image: IMA Alliance Records (AFF001) Box 4 Folder 5, 5X7 black & white image of members at picnic
3. Permission is requested to reproduce
required *
4. Image requirements
required *
5. Intended use of image(s)
required *
6. For reproduction in
required *
7. Publication/project information
8. Additional Relevant Information
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