Plan a Field Trip

Things to keep in mind...

• All school tours require three weeks notice.
• For every 10 students under the age of 13, one adult chaperone is required.
• Minimum group size for a guided tour is 10 students.
• School tour hours are: Tuesday, Wednesday and Thursday 10 am-3 pm; Friday 11 am-3 pm. After school and weekend tours are also available upon special request (4 weeks notice is required).
• Entry to all special exhibitions is subject to capacity restrictions.
• Prescheduled Marion County public school field trips are free. Schools participating in Newfields school programs such as Viewfinders, After School, and the Toddler Art Groups (TAG) also have free admission.
• For private and non-Marion county K-12 public schools, scheduled school groups will receive a reduced admission of $5 per participant (students, teachers, and chaperones).
• The museum will offset the cost of bus transportation up to $150 per day on a first-come, first-serve basis. Check the appropriate box on the online request form.
• Limited lunch options are available. Groups wishing to eat at the museum can purchase lunch in the Museum's cafe or may bring their own lunches and picnic on the grounds. The Museum has only one indoor lunch room that is available on a first-come, first-serve basis. Please indicate your lunch preferences below and note that the Museum is not responsible for storing food.
• All guided tours are conducted by professionally trained volunteer educators (docents) who are specifically assigned to your tour.
• If students have studied a particular topic before their visit and you would like to carry that topic over into their Newfields visit, please select the most relevant themed tour and note this on the tour request form (below). All attempts will be made to accommodate the request.
• If students have an assignment to complete while they are at the Museum, please note this on the online tour request form. Assignments must be completed outside of the guided tour (i.e. before or after). It is recommended that groups bring clipboards and pencils for their assignments. Newfields will not provide these materials to school groups completing school assignments.
• Indiana Common Core Standards for each themed tour offering available upon request.

Finalizing reservations

After you submit your tour request information as outlined above, you will receive an email with your tour confirmation attached, as well as tour information sheets, Newfields guidelines, parking information, etc.

NOTE: Your tour is not officially scheduled until you receive this confirmation. Please contact the Senior Coordinator of School and Group Services at schooltours@discovernewfields.org immediately if any of the following occur:

• Your confirmation or tour materials contain inaccurate information or do not arrive shortly after you scheduled your tour.
• The number of students who will be visiting Newfields changes.
• You must cancel a scheduled tour.
• Your arrival is delayed for any reason.

NOTE: Gallery space and docents cannot be guaranteed for groups arriving more than 15 minutes late unless the Museum has been notified of the delayed arrival. The Museum cannot extend tour times to accommodate late arrivals. Your tour will end at the scheduled time regardless of when you arrived.

Guidelines

• Do not touch any of the works of art. This includes walls and pedestals on which art is displayed.
• Pens and colored pencils are not allowed in the galleries.
• Food, beverages and gum are not permitted in the galleries.
• Do not play on the escalators.
• Bags, purses and backpacks larger than 11 x 15 x 6 inches must be checked or stored in a locker.
• Photography is permitted for private, noncommercial use only. Photographs may not be published, sold, reproduced, distributed, or otherwise commercially exploited in any manner.
• Read our photography policy.
• Flash photography, tripods, monopods (including selfie sticks), and other photographic equipment are not permitted in the galleries, Lilly House or Miller House.
• Unless otherwise noted, photography of temporary exhibition or borrowed works of art is not permitted.

Parking

Coming by School bus?

For Scheduled School Groups - the area along the mall has been designated as bus parking for scheduled school groups (see map below). If those spaces are filled, Security personnel will route you to alternate parking. Accommodations can be made for scheduled groups only. Newfields encourages schools to use buses whenever possible to minimize strain on the surface parking lot.

Coming by car?

Parking is available to all visitors free of charge.

Handicap Parking

Free handicap parking is available in the small lot beside the museum entrance closest to 38^th Street.

100 Acres Parking

Free parking for The Virginia B. Fairbanks Art & Nature Park: 100 Acres is available off of 38^th Street just West of the Indianapolis Museum of Art's primary parking lot. Visitors can also reach the Park by walking from Newfields' main campus.

**Please do not leave valuables in personal vehicles. Newfields is not responsible for any lost or missing items.

Chaperones

Newfields is grateful to the teachers, parents and other adults who take the time to join their children and students in their Museum experience. We value your time and we believe you can play a key role in making your child’s visit more enjoyable and educational. The information below will help prepare you for your visit to Newfields.

Overview of Field Trips at Newfields

• Tours for students in grades 4-12 last approximately 60 minutes. Tours for students in grades preschool-3 last approximately 45 minutes.
• Tours may be led by a Newfields volunteer educator or docent or by the teacher (a self-guided tour).
• Docent-led tours are typically organized around a general theme and are designed to be grade specific.
• Tours are designed to actively engage students in the galleries and often include both discussion and student-driven discovery.

Chaperone Responsibilities

• Chaperones are responsible for helping to keep their groups together while they are at Newfields.
• Chaperones should support student learning and exploration taking place on the tour, by assisting the docent or teacher when necessary.
• Chaperones should be familiar with Newfields guidelines.

Hands-on Art

Newfields offers students the chance to see inspiring works of art in the galleries. We also offer several opportunities for students to work with our education staff in thinking about and creating their own inspired works of art in our labs.

Sketching in the Galleries (Grades 3-12) 

Further enrich your Newfields visit by spending self-guided time sketching in the galleries. School groups using graphite pencils (no colored pencils, please) are welcome to sketch in the Museum's galleries. There is no fee for this program, but please note on your tour request e-mail that you would like to have your students sketch in the galleries (and indicate, if possible, the galleries in which they will be drawing). All materials (including drawing pads or surfaces) must be provided by the school. Classes wishing to use easels or wet materials should contact the Senior Coordinator of School and Group Services at schooltours@discovernewfields.org at least 30 days in advance for guidelines.

Types of Tours

When visiting Newfields, school groups can choose from several docent-led tours, or self-guided tours. All tours need to be booked at least three weeks in advance by contacting wwilkerson@discovernewfields.org with the tour request information outlined at the top of this page.

Guided K-12 School Tours

Newfields offers a variety of group tours of the galleries, the gardens, Oldfields and the Art & Nature Park led by a trained guide. We also offer guided audio descriptions and touchable tours for blind-low vision visitors, as well as garden tours for people with limited mobility.

Self-Guided K-12 School Group Tours

Visitors interested in structuring their own exploration of Newfields can schedule a self-guided tour of the galleries, grounds and/or featured exhibitions.