Plan a Field Trip

Things to keep in mind...

• All school tours require three weeks' notice.
• For every 10 students under the age of 13, one adult chaperone is required.
• School tour hours are: Tuesday-Friday 11am-3pm, unless otherwise noted. After school and weekend tours are also available upon special request (3 weeks notice is required).
• Entry to all special exhibitions is subject to capacity restrictions.
• Prescheduled Marion County public school field trips in the IMA Galleries are free. Prescheduled Marion County public school field trips to THE LUME Indianapolis receive a discounted school group rate of $5 per person.
• Prescheduled private and non-Marion county public schools field trips to the IMA Galleries receive a reduced admission of $5 per participant (students, teachers, and chaperones). Private and non-Marion county public school field trips to The LUME receive a discounted school group rate of $10 per student.
• The museum will offset the cost of bus transportation up to $150 per day on a first-come, first-serve basis. Check the appropriate box on the online request form.
• Limited lunch options are available. Groups wishing to eat at the museum can purchase lunch in the Museum's cafe or may bring their own lunches and picnic on the grounds. Please indicate your lunch preferences above and note that the Museum is not responsible for storing food.

Finalizing reservations

After you submit your tour request information as outlined above, you will receive an email with your tour confirmation attached, as well as tour information sheets, Newfields guidelines, parking information, etc.

NOTE: Your tour is not officially scheduled until you receive this confirmation. Please contact the Coordinator of School and Group Services at schooltours@discovernewfields.org immediately if any of the following occur:

• Your confirmation or tour materials contain inaccurate information or do not arrive shortly after you scheduled your tour.
• The number of students who will be visiting Newfields changes.
• You must cancel a scheduled tour.

Guidelines

• Do not touch any of the works of art. This includes walls and pedestals on which art is displayed.
• Pens and colored pencils are not allowed in the galleries.
• Food, beverages and gum are not permitted in the galleries.
• Do not play on the escalators.
• Are you planning on carrying a backpack, umbrella, shopping bag, or any bag bigger than 11 x 15 x 6 inches? If so, we ask that you store them in a locker during your stay in order to avoid accidentally damaging items in our exhibits. We even supply the quarters. Pick one up and return it to the Guest Services. Lockers are located behind the Guest Services Desk on Floor 1.
• Photography is permitted for private, noncommercial use only. Photographs may not be published, sold, reproduced, distributed, or otherwise commercially exploited in any manner.
• Read our photography policy.
• Flash photography, tripods, monopods (including selfie sticks), and other photographic equipment are not permitted in the galleries, Lilly House or Miller House.
• Unless otherwise noted, photography of temporary exhibition or borrowed works of art is not permitted.

Parking

Coming by School bus?

For Scheduled School Groups - Designated bus parking spots are coned off on the main surface lot of the museum for scheduled school groups. Accommodations can be made for scheduled groups only. Newfields encourages schools to use buses whenever possible to minimize strain on the surface parking lot.

Coming by car?

Parking is available to all visitors free of charge.

Handicap Parking

Free handicap parking is available in the small lot beside the museum entrance closest to 38^th Street.

100 Acres Parking

Free parking for The Virginia B. Fairbanks Art & Nature Park: 100 Acres is available off of 38^th Street just West of the Indianapolis Museum of Art's primary parking lot. Visitors can also reach the Park by walking from Newfields' main campus.

**Please do not leave valuables in personal vehicles. Newfields is not responsible for any lost or missing items.

Chaperones

Newfields is grateful to the teachers, parents and other adults who take the time to join their children and students in their Museum experience. We value your time and we believe you can play a key role in making your child’s visit more enjoyable and educational. The information below will help prepare you for your visit to Newfields.

Chaperone Responsibilities

• Chaperones are responsible for helping to keep their groups together while they are at Newfields.
• Chaperones should support student learning and exploration taking place on the tour, by assisting the docent or teacher when necessary.
• Chaperones should be familiar with Newfields guidelines.

Sketching in the Galleries (Grades 3-12) 

Further enrich your Newfields visit by spending self-guided time sketching in the galleries. School groups using graphite pencils (no colored pencils, please) are welcome to sketch in the Museum's galleries. There is no fee for this program, but please note on your tour request e-mail that you would like to have your students sketch in the galleries (and indicate, if possible, the galleries in which they will be drawing). All materials (including drawing pads or surfaces) must be provided by the school. Classes wishing to use easels or wet materials should contact the Senior Coordinator of School and Group Services at schooltours@discovernewfields.org at least 30 days in advance for guidelines.