Miller House and Garden Licensing and Location Shoots
Owned and cared for by the Indianapolis Museum of Art at Newfields, Miller House and Garden located in Columbus, Indiana, is one of the country’s greatest examples of a mid-century residence. Newfields welcomes proposals for film and photography shoots at Miller House and Garden, which features the work of leading 20th-century architects and designers: Eero Saarinen, Alexander Girard and Dan Kiley. The Rights and Reproductions Department will work with your team to assess applications, plan logistics, and oversee on-site production.
Due to the tour schedule, the availability for location shoots at Miller House and Garden is limited. Completed applications must be received at least four months in advance of the intended shoot date(s).
Contact us to submit an application or to find out more:
Telephone: 317-923-1331 ext. 171
Stock photographs of Miller House and Garden as well as the IMA collection and grounds are available to be licensed. For additional information or guidelines for requesting an image, please review the Image Resources page.
LICENSING & LOCATION SHOOTS: POLICY, REVIEW PROCESS AND FEES
Newfields encourages artists to be inspired by all of our grounds and properties. To protect the objects being photographed and the copyright privileges of their creators, all location shoots at Miller House and Garden must adhere to the following guidelines to ensure the safety of the collection and the experience of future visitors:
- Photography and film crews will be accompanied by a designated Newfields staff member.
- Photographs and film generated are granted permission for one-time use only as agreed upon in the completed contract.
- Newfields retains editorial input over final image use.
- Access is limited to the date(s)/hour(s) agreed upon in the completed contract.
- Doors may not be propped or held open at any time.
- No furniture or decorative objects may be moved or used by anyone on the photography/film crew. Newfields staff will coordinate with crew to determine if furniture or decorative objects can be moved to accommodate the creation of particular shots.
- Care must be taken to prevent abrasion of walls, floors, and historic architectural as well as fabric surfaces.
- No equipment is to be placed on furniture, including built-in furniture.
- Due to the light-sensitive nature of some items in Miller House, some types of lights are restricted in the length of time they are in use and/or are not permitted.
- Furniture pads must be used underneath all photography and lighting equipment.
- All equipment stands must be secured with sandbags to prevent falling.
- Where possible, stands must be placed at least five feet away from objects, furniture, and historic architectural elements.
- As with all other desired equipment to be used on a shoot, the use of drones is considered on a case-by-case basis for exterior spaces. Due to the heavy downdraft, the use of drones is not permitted inside Miller House.
- All extra equipment (extra lights, cameras, tripods, storage racks, etc.) must be kept in the carport on the table(s) provided.
- Makeup application must take place in the staff-designated bathroom only. No hairspray may be used.
- Professional portrait and wedding photography is not permitted at Miller House and Garden.
- Newfields reserves the right to request one gratis copy of any publication that includes images of any parts of any of its properties, including Miller House and Garden.
- Newfields reserves the right to request reciprocal use, for in-house publications or online dissemination, of images created that include any parts of any of its properties. The photographer/company shall retain copyright of the images and will be appropriately credited in any uses of the images by Newfields.
Newfields’ Rights and Reproductions Department considers all commercial and editorial proposals in the same manner. Proposals are reviewed by a standing committee of interdepartmental staff who jointly represent Newfields’ views on curatorial matters, communications concerns, and legal issues. Approval of a project is dependent on many factors, including appropriateness of the project’s association with Newfields and Miller House and Garden, scheduling and logistical restrictions, conservation concerns, and availability of staff and resources.
Fees are determined by a number of factors, including the duration of the shoot, the nature of the project, the type of media, the print-run/distribution, and the prominence of the Newfields name and/or Miller House and Garden building image in the end product. Expenses are billed separately and generally include, but are not limited to, staffing, insurance, and security costs.
Newfields has standard written agreements that must be executed prior to commencement of a shoot or circulation of an advertisement. The agreements include an express license and warranty for use of Newfields and Miller House and Garden intellectual property. Credit lines, copyright notices, and trademark notices are typically required and specified, where relevant.
All images of Miller House and Garden must be accompanied by the credit line supplied by Newfields.
Please note that in many cases Newfields owns only the physical object, and therefore, does not assume any responsibility for intellectual property, copyright, or any other legal issues involved in the publication and reproduction of items in its collection, including Miller House and Garden.
Newfields’ charges for a location shoot at Miller House and Garden do not include any fees due to the copyright owner or administrator (i.e.—the artist, representing gallery, artist’s estate, etc.). While the Rights and Reproductions Department will assist the applicant with contact information, it is the responsibility of the applicant to clear all third-party rights. Newfields requires applicants to obtain necessary permissions as a prerequisite to completing a location shoot contract.
Insurance is necessary and expected. All applicants must furnish Newfields with a certificate of liability insurance, showing personal liability coverage with a single limit of not less than $1,000,000 per occurrence for bodily and property damage. Newfields / Miller House and Garden shall be listed as an additional insured on the certificate of insurance, which must be on file prior to the intended photography date.
Exterior shoots that impact the city streets or sidewalks may require a permit from the City of Columbus, Indiana. Permits may be obtained by completing the Request for Special Use of Right-of-Way form.
The names “Newfields,”“Indianapolis Museum of Art,” “Miller House and Garden” and the interior and exterior images of Newfields and its properties are registered trademarks. They may not be used for commercial purposes without the express permission of Newfields; this includes the use of images that are lawfully obtained from an outside stock house or other source.
Unauthorized use of the names “Newfields,” “Indianapolis Museum of Art,” “Miller House and Garden” or images of Newfields building, properties, domain names, exhibition names, artwork, photographs, publications, or other proprietary content is unlawful and will be pursued with appropriate legal action.